Misunderstandings are Always Your Fault, Even if They’re Not

A good leader owns misunderstandings. All of them.

Have you ever had a conversation with a “pinball speaker?” You know, the kind who bounces around from subject to subject in the same sentence so much that you forget what the topic was.

Misunderstandings are your fault

Own misunderstandings and you will demonstrate a powerful aspect of leadership.
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How about a question dodger? The kind of person who rambles for three minutes without actually answering the question you asked.

Or perhaps you have met with direct report who leaves our important facts, gives too much detail, or who talks in such a monotone that he or she puts you to sleep.

We’ve all dealt with all of these types of people and had major misunderstandings, some of which have cost us dearly.

And every one of them is your fault…or at least you should treat them that way.

I once worked for a leader who did exactly that. No matter who was at fault, he owned the misunderstandings. And it was incredibly effective.

Once, during a staff meeting, he asked me about a particular project on which I was working. I rambled on for a minute or two about what we had done, what problems we had, and every other small detail.

He waited patiently for me to get to a stopping point. I probably would have continued rambling, but he started to speak saying, “I’m sorry, Matt. While I was writing my notes, I think I missed where you were on the project timeline.”

I hadn’t actually told him where we were. I turned what could have been a twenty-second answer into a two-minute diatribe. But he took responsibility for my poor communication.

Another time, I was meeting with him one-on-one and I brought up an idea I had been working on for a few days that I thought was pretty clever. When I finish explaining it to him, he thought for a few moments and said, “I’m probably mistaken since I don’t know as much about your world as you do, but could that possibly cause ____.” He then allowed me to explain my thinking and asked follow-up questions. Within minutes, I was in agreement with him that this plan would cause more problems than solutions. We moved on to the next topic.

How did he take me from thinking my plan was brilliant to horrible in a matter of minutes? By pointing out that the misunderstanding we had was his fault. He obviously misunderstood my position because he was not the expert.

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What he taught me was how to own misunderstandings. 

He often used phrases like:

“I’m sorry. I think I missed where you said ____.”

“I’m probably mistaken…”

“Help me understand what you are thinking.”

“I’m probably just missing something…”

Each of these communicated that he was taking the blame for not understanding and immediately took me off the defensive. He made himself the one with the problem, not me. So why would I be defensive?

In each case, he put himself in the role of the learner and allowed me to be the teacher. I found that as I described my thinking to him, only two possibilities existed. I would talk myself out of my own idea or together we would actually come to the conclusion it was a good idea. Either way, we won.

If you truly want to communicate better and persuade others to your line of thinking, take responsibility for the success of the conversation. Don’t point fingers, belittle, or shoot down ideas.

Own misunderstandings and you will demonstrate a powerful aspect of leadership. (Click Here to Tweet)

Question: How can you own misunderstandings? What impact do you expect this to have on your leadership? You can leave a comment by clicking here.

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  • What a privilege for you to learn from this incredible leader! Like the idea of turning things around and making the misunderstanding your fault – need to remember that more often. Great post.

  • This one is definitely going in the leadership toolbox and boy, do I need it right now. Thanks for this simple and great way to help communication flow.

  • This is good. This morning I was training with a young professional, and he did a technique incorrectly. He told the class it was because I taught him that technique. I said, “Well, I will always take the responsibility for poor communication. So, my fault. Do you have a clear understanding of it now? Great, so will you repeat it back to me just so I can be sure? Thanks.”

  • Lulu

    Hmmm…is that totally honest? If it wasn’t your fault should you say sorry? Is that not another form of manipulation? EX: He waited patiently for me to get to a stopping point. I probably would have continued rambling, but he started to speak saying, “I’m sorry, Matt. While I was writing my notes, I think I missed where you were on the project timeline.” Is that true – or did he just say that to move you along to what he wanted to hear? I’m all for owning up to my “bad” or my side of a misunderstanding – but I don’t think a false humility is a good tool. Why should someone take responsibility for your poor communication? I’m not a believer in the “never say sorry – it shows weakness” school of thought – but I do believe in honest communication.

    • I see where you are going and to me it’s not dishonest at all if I truly do have any doubt that someone did or did not say something.

      I never considered that he was being dishonest, just that he was genuinely acknowledging he might have missed something important. There were plenty of times where I DID say something and he missed it and he said it in the exact same way.

      The point was that he always owned it.

      I hope that clarifies it :)

  • I like it. I do think you have to have a certain amount of tact to pull it off without sounding condescending, but if you have the right personality for it I can see it working well. Thanks for sharing this.

    • You are totally right Tom. It does take tact.

      It’s all in the tone of voice really.

      Thanks for stopping by Tom!

      • Lulu

        Thanks Matt. I truly love the idea of being in the position of a learner. One of my favorite sayings when engaging is: “Tell me more.” We can learn so much from each other.

        • “Tell me more” or “Show me how you…” or “Help me understand…” are great phrases that a leader should practice.

          As @thomas_dixon:disqus points out there is a fine line between seeking to learn and coming across as condescending. It takes a practice. Three minutes every day for a few months on the commute to work will work wonders!

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