How to Write a Thank You Note | Thank You Revolution

A common question I get about the Thank You Revolution is:

How do you write a thank you note exactly?

At first glance, that might seem like a ridiculous question. You just write. But I am a writer and for years that simple question held me back.

Thank You Revolution Book cover

Do not let fear of writing hold you back from saying “thank you.” Here’s a formula for writing thank you notes. (Click to Tweet)

This is an excerpt from my book, Two Powerful Words: Revolutionize Your Work, Your Relationships, and Your Life with the Power of Gratitude! The book is full of inspiring stories, practical tips, and helpful resources to get you started at writing thank you notes and keep you going. You can get your copy here.

For far too long my fear of not knowing what to write kept me from expression gratitude to others. It held back my career, limited my income, and definitely hurt some relationships.

Then I wrote one. And another. And another.

And they were almost identical to each other.

I have inadvertently developed a formula. And it was working very well.

I was soon writing thank you notes en masse. Two here, three there. Ten or more in a week. And it was so easy.

People were commenting on them. I was getting return notes. The revolution was spreading in my sphere of influence.

The formula for writing thank you notes

Here is what I use and an example “thank you” email:

  • Greeting
  • First paragraph: One sentence. “Thank you for ______.”
  • Second paragraph: Two sentences. What it meant to me, how I will use their help, I couldn’t have done it without you, etc.
  • Third paragraph: One or two sentences. “Thank you again” and any closing remarks.
  • Closing and signature

Here is an example:

Hi Mark,

Thank you so much for the referral to [client name].

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I had a great talk with Joe and we are planning another call next week to finalize the contract. I look forward to working with such a great company.

Thank you again and please let me know when you will be in Chicago next. I would love to swing over and catch up over lunch.

All the Best,


Yes, it really is that simple.

Do not let fear of writing hold you back. You might not even follow that formula. Make your own. I made my own.

If you are struggling for words, you might literally write something as simple as this:


Thank you for helping with the company retreat.

I could not have pulled it off without your help.

If I can ever return the favor, please let me know.


Don’t try to be Shakespeare here. Write from the heart.

Thank them, express the meaning, and offer to return the favor, or meet soon, or something.

The act of expressing gratitude in written form is what matters.

If you are already a Revolutionary, it’s time to share. Do you have a formula? If so, what is it?

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